Event Cancellation Policy

  1. Summary

Thank you for your interest in Fearless Ringsport and the event we are hosting. By registering for this event, you agree to comply with the following cancellation policy. This document is divided into four (4) sections, each labeled with a Roman numeral.


There are two (2) overarching types of cancellation covered by this policy, encompassing the following:


  • Cancellation by the event registrant (you), due to:

    • Change in plans

    • Unforeseen circumstances

  • Cancellation by the event host (Fearless Ringsport), due to:

    • Inclement weather

    • Emergencies (including COVID-19)

    • Presenter cancellations

    • Unforeseen circumstances


The reason for cancellation will determine if and what portion of your registration fee will be returned to you by Fearless Ringsport. The membership of Fearless Ringsport understands that a full refund may be desired at time of cancellation, however this is not always possible due to costs associated with hosting an event. Refund timelines and rates are listed in Section II and Section III.


  1. Cancellation by the event registrant (you)

Cancellations in this class fall under two categories: change in plans and unforeseen circumstances.


A change in plans cancellation by the event registrant occurs when you no longer wish to attend the event hosted by Fearless Ringsport. The membership of Fearless Ringsport understands that life circumstances change and will process these cancellations as follows.


Fearless Ringsport is notified by the event registrant:

  • >2 weeks prior to start of event - 100% (full) refund of event ticket price

  • 1-2 weeks prior to start of event - 50% refund of event ticket price

  • <1 week prior to start of event - 0% (no) refund of event ticket price


When contacting Fearless Ringsport, use ‘change of plans’ as the reason for cancellation.


An unforeseen circumstances cancellation by the event registrant occurs when an unforeseen circumstance such as a medical emergency, inclement weather, or other threat occurs, preventing the attendance of any events by the event registrant. The membership of Fearless Ringsport understands that unforeseen circumstances can affect anyone at any time and will process these cancellations as follows.


Fearless Ringsport is notified by the event registrant:


  • 1-2 weeks prior to start of event - 50% refund of event ticket price

  • <1 week prior to start of event - 25% refund of event ticket price

When contacting Fearless Ringsport, use ‘unforeseen circumstances’ as the reason for cancellation.


  1. Cancellation by the event host (Fearless Ringsport)

Cancellations in this class fall under four categories: inclement weather, emergencies (including COVID-19), presenter cancellations, and unforeseen circumstances.


An inclement weather cancellation by Fearless Ringsport occurs when weather conditions are deemed to be unsafe for by local authorities. Fearless Ringsport will monitor weather conditions starting 24 hours prior to the event in order to ensure the safety of all event attendees. In the case that weather conditions affect the safety of event attendees, Fearless Ringsport will cancel the event for the day (with notification that if weather conditions improve, the seminar may continue on the following day) per the cancellation process outlined in Section IV. Fearless Ringsport will reimburse event registrants up to 80% of the registration fee. The membership of Fearless Ringsport understands that a full refund may be desired at time of cancellation, however this is not always possible due to costs associated with hosting an event.


An emergency cancellation by Fearless Ringsport occurs when local authorities deem conditions to be unsafe for event attendance. By their nature, emergencies can be foreseen (e.g. COVID-19 regulation may come into effect at a prespecified time prior to the event) and unforeseen. In the case that conditions affect the safety of event attendees, Fearless Ringsport will cancel the event for the duration of the emergency per the cancellation process outlined in Section IV. Fearless Ringsport will reimburse event registrants at the following rates.


For emergencies that Fearless Ringsport is aware of:


  • >2 weeks prior to the event - 80% refund of event ticket price

  • 1-2 weeks prior to the event - 75% refund of event ticket price

  • >1 week prior to the event - 70% refund of event ticket price


The membership of Fearless Ringsport understands that a full refund may be desired at time of cancellation, however this is not always possible due to costs associated with hosting an event.


A presenter cancellation by Fearless Ringsport occurs when a presenter is unable to attend the event. In the case that a presenter is unable to attend the event, Fearless Ringsport will cancel the full event per the cancellation process outlined in Section IV. Fearless Ringsport will reimburse event registrants at the following rates.


When the presenter notifies Fearless Ringsport of the cancellation:


  • >2 weeks prior to the event - 80% refund of event ticket price

  • 1-2 weeks prior to the event - 75% refund of event ticket price

  • >1 week prior to the event - 70% refund of event ticket price


The membership of Fearless Ringsport understands that a full refund may be desired at time of cancellation, however this is not always possible due to costs associated with hosting an event.


An unforeseen circumstances cancellation by Fearless Ringsport occurs when an unforeseen circumstance such as a medical emergency or other threat occurs, preventing the attendance of the event by event registrants. Fearless Ringsport will cancel the full event per the cancellation process outlined in Section IV. Fearless Ringsport will reimburse event registrants at the following rates. Fearless Ringsport will reimburse event registrants up to 80% of the registration fee. The membership of Fearless Ringsport understands that a full refund may be desired at time of cancellation, however this is not always possible due to costs associated with hosting an event.

  1. Cancellation process

Notification of cancellation by registrant

Event registrants must reach out to info@fearlessringsport.com to notify the registration team about the cancellation. Please use ‘[Event name Month Year] Cancellation’ as the subject, and include your name, email and reason for cancellation in the body of the message. When Fearless Ringsport has received your message, you will receive a confirmation email and your request will be processed per the above policy.


While the team at Fearless Ringsport is proactive and regularly monitors social media, a message via social media can be easily missed and will not be accepted as a notice of cancellation. Please email Fearless Ringsport, per the directions above to ensure that your cancellation request is appropriately processed.


Notification of cancellation by Fearless Ringsport

In the event that Fearless Ringsport is cancelling the event, an email will be sent out and notices will be shared via the www.FearlessRingSport.com website, Facebook, and Instagram. Your cancellation will be processed per the above policy.


It is the responsibility of the registrant to stay informed regarding the status of the event, and Fearless Ringsport will not be held accountable for costs associated with travel, etc. to a cancelled event.